Outlook Mail Integration
Having a quick way to convert emails in Outlook to tasks that show up in Microsoft To-Do.
Anonymous
shared this idea
If you have enabled the ‘Flagged email’ option from settings in To Do, then any email you flag in Outlook will show up under the ‘Flagged email’ smartlist.
From the Outlook web app, you can create a task out of an email by right-clicking —> Advanced actions —> Create task. You can also select a message in the body of an email and create a task out of it.
1181 comments
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Vũ Thuân
commented
4 years past, MS is still working on it. Hope you're really doing something
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Karim
commented
there is also an option that i made in powerautomate that automaticly flags all incoming email.
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Jon Seaman
commented
It would be awesome if you could set an option to show other Outlook task fields in MS TODO. If you had all of them, the UI would feel cluttered, but it would be nice if I could enable showing ActualWork and TotalWork fields (or any custom fields) in TODO, and also be able to edit them.
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Penny
commented
Can the "Open in outlook" function open up the app instead of the web version of outlook?
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Chiara Fumanti
commented
In reply to the last admin reply, the "flagged email" option seems to only be available if you have a Microsoft email address such as outlook.com. Could you expand it to other email addresses such as gmail?
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uLtra
commented
"Open in Outlook" button needs to open in my desktop application...NOT THE WEB! PLEASE!
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Anonymous
commented
"Open in Outlook" should be able to open flagged emails in desktop Outlook application, not online application. Or make an option to choose which application to use.
It's really frustrating when working all day in desktop Outlook and desktop To Do application, but emails opened in online web view - why? -
Anonymous
commented
Should be able to open flagged emails from To Do into the desktop application, not web application. I don't use web application...
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Marcel Weber
commented
would be great if e-mails (multiple and varous e-mails belonging to a certein taks) could be assigned to specific to do by means of drag & drop or any other easier way than opening them via browser.
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Alex Fritz
commented
Frustrating that when you click to open the email in To Do, it reverts to opening the message in the web mail interface rather than in the Outlook Application (on Mac)
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Michael Marsh
commented
Need to have an action like "send to OneNote" or "send to Teams" for ToDo
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Anonymous
commented
I would like the option to have a linked email open in the Outlook desktop application when I'm on my computer, rather than opening in the web app. It doesn't appear to be a setting I can control, and when I'm on my computer, I only use the desktop app.
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Anonymous
commented
same comment as below...
Anonymous commented · May 10, 2021 00:53 · Flag as inappropriate
In the desktop Outlook app, this option puts a flagged email into the desktop To Do app. This is great.HOWEVER.... In the desktop To Do app, clicking on the flagged email entry opens the flagged email in the WEB Outlook client, which I almost never use, and is very slow by comparison to the desktop Outlook app.
If the desktop app is present on the same PC or Mac as the desktop To Do app, surely clicking on the flagged email can open it in the desktop Outlook app?
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Desmond W.
commented
It would be a major boost in productivity if we can integrate our "folders" inside Outlook, with our "lists" inside To Do. Flagging email inside Outlook in order to manage them inside To Do is inefficient, especially when you get 100+ emails a day. I tend to flag inside Outlook only when there is a clear due date, but I won't use the "no date" flag; instead I move that email into a context related folder inside Outlook for follow-up later. I would love to be able to process my follow-ups within To Do in such a way so I can see my non-email related tasks alongside my email related tasks, all within the same context related tasks.
I noticed today inside To Do that I can move a flagged email into a list, which is a step in the right direct, but this adds an extra processing step. What I mean by that is I first need to flag it inside Outlook, then go into To Do to move it to the appropriate list, which is poorly inefficient. As I mentioned at the start, please integrate our mail folders with To Do lists, so that whatever folder in Outlook I move a message into is also viewable inside To Do, under that same folder/list.
I've been looking for a way to combine email and task lists into the same system for years, and it just has never existed (from what I've been able to find). MS is really close and I hope this is the direction they are going, it certainly feels that way!
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Laura
commented
the title of the email is often not terribly helpful as a todo reminder phrase; however if you go back to the email to modify the title, the todo does not update with the new title
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Anonymous
commented
Two suggestions:
- Open outlook in app, rather than web
- Marking action complete to also update flag in outlook to completed. -
Joice Kurian
commented
Kindly include a sync with the outlook email flags...
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Steffen
commented
Why can I not open a mail from ToDo in the outlook App. The mail is always opened in a Browser Window. But I will open teh mail driect in the Outlook App.
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Anonymous
commented
In the desktop Outlook app, this option puts a flagged email into the desktop To Do app. This is great.
HOWEVER.... In the desktop To Do app, clicking on the flagged email entry opens the flagged email in the WEB Outlook client, which I almost never use, and is very slow by comparison to the desktop Outlook app.
If the desktop app is present on the same PC or Mac as the desktop To Do app, surely clicking on the flagged email can open it in the desktop Outlook app?
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Anonymous
commented
This would be a great feature within the Mac Outlook app. Will this be available in the future?